Why automations decay
Connected apps change their fields and limits. AI model updates can shift how output is formatted. Staff change the way they name files or fill forms. Each of these can silently break a workflow, so the worst outcome is not a failure but a failure nobody notices for weeks.
A maintenance checklist
Every workflow should have a named owner, a short description of what it does, alerts for failures, a monthly check of volumes against expectations, and access held in company accounts. Review AI outputs on a sample basis even when nothing seems wrong.
In ForceMX's Done For You departments we monitor and fix the workflows as part of the monthly service. In Do It Yourself setups we hand over the documentation and train your owner, with support after launch.